The Safety Policies and Procedures

Why is Workplace Safety Important?

Workplace safety is about preventing injury and illness to employees in the workplace. Therefore, it’s about protecting our most asset: its employees. By protecting the employees’ well-being, XTRM Group will reduce the amount of money paid out in health insurance benefits, workers’ compensation benefits and the cost of wages for temporary help.

Addressing Safety and Health Hazards in the Workplace

To make the workplace safer, XTRM Group must acknowledge which potential health and safety hazards are present. Or determine where and what and how a worker is likely to become injured or ill. It starts with analyzing individual workstations and program areas for hazards — the potential for harm — be it a frayed electrical cord, repetitive motion, toxic chemicals, mold, lead paint or lifting heavy objects.

Job Hazard Analysis

A job hazard analysis has been described as a technique that focuses on job tasks to identify hazards before they occur. We, at XTRM Group, describe this analysis as ways to strengthen the entire XTRM Group work experience. From either view, the analysis examines the relationship between the employee, the task, the tools, and the work environment. Depending on the nature of the program’s projects, managers and staff may have to assist safety team members with the management of specific hazards associated with their tasks:

chemical (toxic, flammable, corrosive, explosive)
electrical (shock/short circuit, fire, static, loss of power)
ergonomics (strain, human error)
excavation (collapse)
explosion (chemical reaction, over pressurization)
fall (condition results in slip/trip from heights or on walking surfaces — poor housekeeping, uneven surfaces, exposed ledges)
fire/heat (burns to skin and other organs)
mechanical (vibration, chaffing, material fatigue, failure, body part exposed to damage)
noise (hearing damage, inability to communicate, stress)
radiation (X-rays, microwave ovens, microwave towers for radio or TV stations or wireless technology)
struck by (falling objects and projectiles injure body)
struck against (injury to body part when action causes contact with a surface, as when screwdriver slips)
temperature extreme (heat stress, exhaustion, hypothermia)
visibility (lack of lighting or obstructed vision that results in error or injury)
weather phenomena (snow, rain, wind, ice that increases or creates a hazard)

The XTRM Group Safety Program

Any policy, procedure, or training used by XTRM Group to further the safety of employees while working within the XTRM Group environment is considered part of a workplace safety program. Workplace safety programs to reduce work-related injury and illness are concerned with:

promoting and rewarding safe practices at work
reducing injuries and illnesses at work
eliminating fatalities at work

The XTRM Group Injury and Illness Prevention Program

Research indicates that work-related injury and illness prevention falls into three categories in order of priority: engineering controls, administrative controls, and personal protective equipment controls. And to prevent this, XTRM Group has adapted this list to make it more applicable to our needs:

administrative controls
written procedures and safe work practices
exposure time limitations (temperature and ergonomic hazards)
monitor use of hazardous materials
alarms, signs, and warnings
buddy system
training

XTRM Group safety initiatives can be as simple as closing and locking the front door; replacing burned out lights inside and out; closing drawers before walking away from the desk or file cabinet; knowing and using proper lifting techniques; providing adjustable workstations to accommodate differences in people’s stature and weight to eliminate repetitive motion, back, neck and shoulder injury; and using the proper tool for the job in an appropriate fashion. These and other basics should be universally adopted safety procedures in any workplace.

This policy in no way supersedes the country policy

THE XTRM GROUP SAFETY CULTURE CHECKLIST

Characteristics of a Safety Culture	YES	NO
Safety and safety terms are part of the language of your company.
Workplace safety practices are part of everyone’s job description.
Safe and unsafe behaviors are specified and enforced.
Employees are rewarded for promoting safety.
Safety concerns are evident in the interaction among employees and in their interaction with clients, co-workers, and visitors.
New employees are briefed on safety procedures and are briefed on the consequences for ignoring safety practice or engaging in unsafe behavior.
The consequences for ignoring safety practices are consistently enforced.
Employees observe and follow correct hazardous protocols.
Employees always wear and follow guidelines pertaining to protective gear and equipment.
There is an active Safety Committee, and meetings are well attended and documented.

THE XTRM GROUP GENERAL INDUSTRY SAFETY CHECKLIST

Site: _________________________ Date: _______________ Inspected by: ________________________

INSPECTION ITEM	YES	NO	N/A	COMMENTS/CORRECTIONS
GENERAL
Job safety and health poster, and communications and emergency numbers posted
Records of recent inspections and safety meetings available
Adequate provisions for first aid and/or medical attention
HOUSEKEEPING AND FACILITIES
Are stairways, aisles and access ways kept clear?
Are trash containers provided and emptied on a regular basis?
Are materials stored properly?
Are spills cleaned up immediately?
Are walkways to the facility clear of ice and snow and illuminated?
Are the gutters/downspouts adequate to draw water/ice away from walkways?
Are open-sided edges longer than 4 feet protected by guardrails or covers?
PERSONAL PROTECTIVE EQUIPMENT
Eye protection is being used and adequate
Head protection is utilized as needed
Respirators are used when needed and stored correctly at other times
Gloves are being used when needed
Proper clothing is being worn, including foot protection
Hearing protection is available and used
CHEMICAL HAZARD COMMUNICATON
Does the facility have a hazard communication program?
Does the facility have a complete list of MSDS sheets available?
Are chemicals properly labeled, and do they have appropriate warning labels?
Have employees received hazard communication training?
HAND AND POWER TOOLS
Are proper tools being used for the job?
Are tools being maintained in a safe condition?
Are mechanical guards in place?
Is proper training provided for users of the tool(s)?
ELECTRICAL
Are electrical panels/circuits labeled and free of storage in front of panels?
Are electrical extension cords in good repair, grounded and not used as permanent wiring?
Are energized electrical parts protected from contact with other hazards?
Are outdoor receptacles GFCI protected and receptacles within 6 feet of water GFCI protected?
MATERIAL HANDLING
Have all chains and/or slings been inspected for defects, and labeled or taken out of service if inadequate?
Have all forklifts been inspected before use?
FIRE PROTECTION
Are flammable/combustible liquids stored in approved storage cabinets?
Have the facility sprinkler/ fire alarm systems been inspected within the past 12 months?
Do sprinklers have 18 inches of vertical clearance from stored materials?
Are building evacuation maps posted?
Are fire extinguishers and emergency lighting fixtures properly placed?
Are doors/ passages unobstructed?

Other comments or recommendations:

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Accident Reporting Policy and Procedure

There is a process put in place to report accidents, incidents or near misses for immediate action and to help track causes. XTRM Group has identified what needs to be reported, to whom it is to be reported, and how to report it, then put this process into a written procedure.

Any accident, incident, or “near miss,” no matter how slight the injury or damage, must be reported to the Safety & Prevention Officer and the Logistics & Facilities Management Officer immediately for appropriate action. The Logistics & Facilities Management Officer is responsible for taking appropriate follow-up action, including getting medical attention for the injured, completing an investigation report and recommending or implementing appropriate corrective actions.

The primary purpose of the accident investigation is to identify the cause(s) of the accident, incident or “near miss” and take action to prevent a similar occurrence in the future. In some instances, an employee’s failure to follow recognized safety procedures requires disciplinary action to protect co-workers.

Remember:

One person’s actions can jeopardize the safety of others in the workplace.

THE XTRM GROUP DISCIPLINARY PROGRAM

A disciplinary program has been developed with the assistance of the Safety & Prevention Officer and the Logistics & Facilities Management Officer, and all the employees; and it effectively addresses “repeat offenders” who often account for a high percentage of accidents, incidents, and near misses.

The nature of our disciplinary action is in line with factors such as severity, prior history, adequacy of prior training, and length of service at XTRM Group; and it calls for:

First offense — counseling/retraining/written warning
Second offense — suspension
Third offense — dismissal

THE XTRM GROUP SAFETY VIOLATIONS REPORTING

Program ______________________________________________________________________________

Date ______________________________________________________________________________

Employee ______________________________________________________________________________

Safety & Prevention Officer ______________________________________________________________________________

Nature of safety violation

Consequences for this violation

Was the employee put on probation?

Why or why not?

Remedial activities or training recommended

What type of training?

One copy to:

Employee File
Safety & Prevention Officer Records
Logistics & Facilities Management Officer Records

__________________________________ ______________________________

Employee (Signature) Safety & Prevention Officer (Signature)

THE XTRM GROUP REPORTING NEAR MISS

A “Near Miss” is an event that does not result in an injury or damage. It is important to record and investigate near-misses to identify weaknesses in the company process that could possibly lead to an injury or damage.

Program

______________________________________________________________________________

Date ______________________________________________________________________________

Employee ______________________________________________________________________________

Safety & Prevention Officer

______________________________________________________________________________

Nature of incident

Why was the incident considered a “near miss”?

Was the employee counseled or reprimanded?

Why or why not?

Remedial activities or training recommended ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

What type of training?

One copy to:

Employee File
Safety & Prevention Officer Records
Logistics & Facilities Management Officer Records

__________________________________ ______________________________

Employee (Signature) Safety & Prevention Officer (Signature)

THE XTRM GROUP ACCIDENT INVESTIGATION

Name of Injured Employee ______________________________________________________________________________

Date of Accident ______________________________________________________________________________

Job Title ______________________________________________________________________________

Time of Accident ______________________________________________________________________________

Program ______________________________________________________________________________

Location of Accident ______________________________________________________________________________

Name of Witness(s)

Description of Accident

Task Being Performed

Equipment, Tools, Personal Protective Equipment, Procedures Being Used:

Description of Injury/Illness (include accident type, injury type and body part injured):

Describe All Contributing Factors

Description of Work Area

Injured Employee’s Account of Accident

Witness’s Account of Accident: (Name, title, address, phone number):

What Were the Basic Causes of the Accident (usually multiple causes)?

Corrective measures to be implemented to prevent similar reoccurrence:

Was Employee Treated for Injury? If so what type of treatment?

Investigator’s Name ______________________________________________________________________________

Date of Investigation ______________________________________________________________________________

One copy to:

Employee File
Safety & Prevention Officer Records
Logistics & Facilities Management Officer Records

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The Safety Policies and Procedures